Administrative Assistant


  1. Assist in preparing, reviewing, completing & organizing lease or other real estate documents, etc.
  2. Keep track of lease requirements & generate reports, i.e. credit reports, financials, signage, COIs, tenant info, etc., as needed
  3. Process leases & other related documents from inception to business opening.
  4. Maintain a database/spreadsheet of properties to monitor for leasing, acquisition, property management & other related databases, i.e. sales report, insurance, service maintenance schedule, utility info, etc., as assigned.
  5. Assist in the due diligence process & documentation, such as title documents, closing documents and all other related documents, when necessary.
  6. Prepare and finalize real estate correspondences, agreements and other transactional documents including, but not limited to leases, rentrolls, estoppels, lease summaries, etc.
  7. Assist in coordinating marketing events & campaigns such as, but not limited to, creating, preparing and updating contact database, sending out and tracking paper/electronic mailers, preparing attendance to trade shows and other related functions, when requested.
  8. Keep track of partnership & organizational documents.
  9. Organize and update filing system based on office protocol and office supply inventory.
  10. Assist in general administrative support duties, as needed i.e. receiving incoming phone calls, mail distribution, typing, data entry, photocopying, scanning, among others.


  1. Minimum requirements: Bachelor’s degree
  2. Very organized, detail-oriented, analytical & deadline driven
  3. Must have very good verbal & written skills
  4. Very motivated & able to work with minimum supervision
  5. Ability to multi-task
  6. Experience preferable in commercial/retail real estate.
  7. Microsoft Excel/Word/Outlook intermediate/advance skills a must including red-lining/tracking changes of documents in MS Word.

Please submit resumes to: Reliable Properties
6399 Wilshire Blvd, Suite 604 Los Angeles, CA 90048
Fax: (323) 651-4011

To apply for this job email your details to

(no phone calls please)